The 3 Best Task Management Apps in 2019

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The 3 Best Task Management Apps in 2019

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So you want to graduate from your old pen and paper to-do list and move your task management into the digital space. What’s the best task management app out there?

Today, I’ll share my top three – plus one “oddball” choice that’s pretty different from the rest, but may still be useful if you’re tackling complicated projects.

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43 thoughts

43 thoughts

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  1. Very interesting video. Could you please connect on We are looking for experts like you for a paid video collaboration. Please include in the subject line: [Project]. Thanks!

  2. poloboy said:

    You guys might want to look into Nozbe, it resembles Producteev to some degree but is much more functional

  3. I am a small Metal fab business owner. I use “hours” app to track my time spent on each job. Have you heard of an app similar to “tick-tick” but I can also go back and track my hours in the same app that tacks my receipts and deadlines? 🙏🙏🙏🙏🙏🙏

  4. Sofia said:

    Microsoft To Do now has a Mac app! 😀

  5. Elsa Y said:

    I am using the HanHan Time app to organize my to-do list, which is very good.

  6. TickTick is far better than Todoist. Natural language is overrated

  7. I use MyLifeOrganized. It’s got parsing. It’s got Siri integration (via import from iOS Reminders). It’s got the best, most flexible hierarchical outline. More importantly, I’ve set up custom filters and views, to make it fit with the way I work, rather than the other way around. Also, you can archive and export your lists, to keep a journal of each of your projects. Finally, although the purchase price is quite high, there’s no subscription (unless you want a cloud-based synch between devices or other users) – so much cheaper over the lifetime of the product.
    Having said that, I’m actually using OneNote more and more for work. This has nice integration with Outlook tasks and calendars, for those of us with an Office 365 account.

  8. My top 3:
    1. OmniFocus 3 (best in class)
    2. Todoist
    3. Things 3

  9. Hi Thomas.
    I recently discovered your channel and your videos are helping a lot!
    Do you have any tips on personal finance apps?
    Thank you very much!

  10. I don't care for todoist. Free version sucks and I like to have lists too. It seems to only have tasks. Ticktick free version is super limited too

  11. Elsa Y said:

    HanHan Time,Simple way to manage your time and tasks

  12. OmniFocus is an amazing App/Application – but only for IOS and Mac. It integrates with the "Getting Things Done" system of time management. Many features – one of which is to geotag your to-do list – so you will get reminders for things you need to do when you are in proximity to the place you need to do them! Great for grocery lists, work, home, etc.

  13. KXD said:

    Wheres my Trello gang at lol

  14. Thx @Thomas. What do you prefer out of ClickUp vs Notion?

  15. For microsoft to do, there is a mac app coming on June 17th

  16. Thank you for the finding Nemo reference

  17. I started using MS To-Do after watching you video a couple of months ago. I don’t know if they keep adding features or if I am simply learning all of the features. But it is really working well for me and I’ve become more efficient using it and after taking a particular proprietary online class to improve my efficiency at work.

    Anyway, I get a lot from your channel. And even though it seems like your target audience is college students and recent graduates, I am 60 years old and well set in my career and still find value in watching your videos.

  18. Todoist rocks every time. Working with a lot of tasks, I never miss any task

  19. iphone's native to do list is free, you can share lists, use in window via web browser, use natural language to add tasks, you can assign a note (native app) to a to do. it is hands down the best to do app. and it's free.

  20. McPotato said:

    Am I the only one that tried to go on the link at 5:29?

  21. At this point, if I have to rely on a company's ability to keep a service up, I'm not really interested. Rather, it infuriates me to no end. I just want control over my apps, my data and not have to depend on proprietary software.

  22. Just check Note Owl -Simplest of note making on Play Store. You will love it.

  23. Cool video, very interesting to tell) Thank you very much, pleasure to listen to you :). The truth is that the TickTick you are talking about has slipped lately. I’d rather have a new instead. It would be interesting to hear your opinion)

  24. I swapped to Todoist same time as you, Thomas, and for the same reasons. My #1 app, brilliant.

  25. Use Ike,tasks , 1-3-5 to-do list apps spacialy designed by modern productivity methods.

  26. Lee Bee said:

    To me, this video seems baffling.

    Firstly, I was annoyed to find halfway through this video that these aren't free. I don't know who would pay for a to-do list application? Maybe people with plenty of cash, but since there are plenty of decent free ones I don't see the point.

    It also baffles me why anyone would want "voice assistance"? Who wants to talk to the computer? Typing is quicker, easier, more accurate, and a lot more private!

    Alarm bells were ringing when you mentioned that Todoist can connect to Amazon! Amazon is a creepy big-brother like company that is attempting to place internet-connected devices in people's living rooms with built-in microphones! What a sinister invasion of privacy! Who could relax knowing that every word they're saying is being transmitted around the world to goodness knows whom? Using software that connects to Amazon is just opening yourself up to exploitation by a commercial company. (Microsoft-owned Wunderlist is also way too commercial for my tastes.)

    As for your second option, you said "Microsoft to do is the absolute best option on the market". Yet this program is INTERNET BASED! What the heck? Who on earth would send their personal, private data OVER THE INTERNET! Seriously? People's diaries and to-do lists are private and personal – not something you transmit across the internet!

    Similarly, your third recommendation, Clickup, has a "Sign In" button which suggests that this program also connects to the internet. Again, I find this baffling. Why would I want to enter PERSONAL details about my life into a program that connects to the internet? It just makes no sense. Even if you happen to trust the developer and it has all the security measures in the world – why send personal data across the internet when there's absolutely no need whatsoever?

    Not to mention that these kind of programs need a constant internet connection and may even require you to launch your browser. That seems like a crazy, messy, ineffective way of working. Why not just install a simple local program? It only needs to be a few kilobytes. why over-complicate things by bringing the internet into it?

    I also want to note that I found it disappointing that you've cropped down the screen captures so we can only see small areas of the applications. For example, you've chopped off the title bar, file menu, tool bars, edge of the window etc, all of which makes it hard to recognize these images as applications. I searched for videos like this specifically to see these applications in action, but this video doesn't show much at all.

    Sorry for the criticisms, I'm not trying to be rude here, I just don't understand this video at all. Your whole way of thinking seems totally alien to me. To me, the idea of my personal notes being uploaded to the internet is a sinister, horrifying thought which crosses the boundaries of personal privacy. The only program I allow to connect to the internet is my web browser, and I am very cautious about the information I share online.

  27. Ahmmmm I was looking for videos to show to my students and now I can't even concentrate with how hot this guy is. Hahaha Guess my female students will appreciate this.

  28. Should have just started at clickup and saved 7:00

  29. Try out 🤘 It offers several modules, time tracking included, which build really well into each other.

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